Anyone can benefit from having careful To-Do lists to follow. Having a schedule to follow can take out the chaos out of a hectic day. If you have many obligations and tasks to complete in a day, you need to follow a schedule to keep on track. With modern technology at hand, many people rely on digital To-Do lists to be on schedule. They rarely create To-Do lists on whiteboards that they keep in the office or at home. Does this mean having a digital To-Do list is more effective? We have analyzed that below. There are benefits from using whiteboards, and benefits from having digital To-Do lists. Planning is what lies at the core of each successful endeavor. Each successful person knows how behind the many achievements stands careful preparation. Moreover, you must follow the plan with determination to make sure you are successful.
Digital To-Do lists come with reminders
This is the digital age, and in the digital age, we create our plans most often on our smart phones. The biggest benefit from creating a digital To-Do list is getting alarms to remind you of your tasks. You can plan every day ahead of time. You do not have to worry when you should pick up groceries, because your phone is already doing that for you. Moreover, you do not need to look at the clock as you work. You know that your phone will remind you of everything. You would hear a beep when you need to leave to pick up the kids from school, or make it to that meeting with your friend.
Digital To-Do lists help you create a balance between your daily life and your working hours. If you are self-employed, or if you do not work the usual hours from nine to five, a digital To-Do list helps you follow your schedule. It prevents each day from becoming chaotic.
Digital To-Do lists can be shared
If you are working on a project, or overseeing one, and need to work together with a group of team-members, you can create a digital To-Do list and share it with the members. This way, every member knows their tasks and has the schedule of the activities of the project. They will know when to begin phase one, and when to start with phase two and so on until the completion of the project. Digital To-Do lists can be highly useful in situations where team members live in different states, for example, or work in different buildings or different departments within the same company. This way, they do not need to be physically present in the same room as you are to see the schedule of the project. Moreover, having alarms and reminders of when to begin working on different phases of the project will allow each member to be included in the overall working of the project, despite the fact that each member focuses on a different phase and different aspect of it.
Traditional whiteboards have a visual effect
Creating a To-Do list on a traditional whiteboard is beneficial in creating a visual effect. If you have a whiteboard in your office, or have turned your wall into a whiteboard by using a dry erase wall paint, once you have created your schedule for the day, whenever you look up from your work, you will see it. This creates a visual effect, reminds you of everything you need to do during the day, and prompts you to keep to your schedule. It is difficult to procrastinate and waste time when each time you look away from your work, you are looking at your schedule and know that you are falling behind. Comparatively, having your phone remind you when you need to get back on schedule is useful, but it is extremely easy to ignore an alarm. Meanwhile, you cannot ignore a real life whiteboard reminding you to get back on track and keep to your schedule.
Traditional whiteboards work anytime
If there is a glitch in your system, or if the program that you are using to create your digital To-Do list malfunctions, you will lose your schedule, your team members would not get the list with their tasks. Your project would get off course, and you might not get to finish all of your tasks within the day. You might be late for meetings, or have to make changes in your daily plan because the app did not notify you of the task you should have taken care of two hours ago.
Traditional whiteboards, on the other hand, work anytime, anywhere. Unless you physically erase your schedule or To-Do list from the whiteboard, it will stay there and remind you of all the things you need to take care of. You will not get off track because your phone does not have battery. Instead, you would get a visual reminder of your tasks at all times.
Whiteboards prompt you to be creative
Having a traditional whiteboard in your office is very effective in prompting you to be creative. Despite the benefits of technology, when it comes to brainstorming ideas and being creative, doing it hands-on is more effective compared to doing it on a digital screen. In fact, if you are an artist, work within a creative environment, or hold a lot of brainstorming meetings with your team members, having a whiteboard is always handy when you need to work with your hands to come up with a solution or generate a new idea. You can sketch new ideas for a design before you input them in a rendering program, you can plan a project before presenting it to your team members, or you can simply use it to have some fun while taking a break from working.
In conclusion, both digital To-Do lists and traditional whiteboards have their benefits when it comes to effective planning and following a schedule. The best option would be to use both digital To-Do lists and keep a whiteboard in your office as a precaution against technical glitches and malfunctions. While traditional whiteboards serve as a visual reminder, digital To-Do lists can remind you of a task if you get too involved with your work. On the other hand, whiteboards are excellent creativity prompters, which is why it is highly beneficial to keep one in the office.